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# An Illustration of Variable Overhead Variances

Let's return to the illustration for Blue Rail. Variable factory overhead for August consisted primarily of indirect materials (welding rods, grinding disks, paint, etc.), indirect labor (inspector time, shop foreman, etc.), and other items. Extensive budgeting and analysis had been performed, and it was estimated that variable factory overhead should be applied at \$10 per direct labor hour. During August, \$105,000 was actually spent on variable factory overhead items. The standard cost for August's production was as follows:

 Output Number of rail sections 3,400 Standard hours per rail section X 3 Standard hours to achieve output 10,200 Standard variable overhead rate per hour of direct labor X \$10 Standard cost of variable overhead \$ 102,000

The total variable overhead variance is unfavorable \$3,000 (\$102,000 - \$105,000). This may lead to the conclusion that performance is about on track. But, a closer look reveals that overhead spending was quite favorable, while overhead efficiency was not so good. Remember that 12,500 hours were actually worked. Since variable overhead is consumed at the presumed rate of \$10 per hour, this means that \$125,000 of variable overhead (actual hours X standard rate) was attributable to the output achieved. Comparing this figure (\$125,000) to the standard cost (\$102,000) reveals an unfavorable variable overhead efficiency variance of \$23,000. However, this inefficiency was significantly offset by the \$20,000 favorable variable overhead spending variance (\$105,000 vs. \$125,000). The following diagram may prove useful in helping you sort out the variable overhead variances:

# Journal Entry for Variable Overhead Variances

The following journal entry can be used to apply variable factory overhead to production and record the related variances:

 8-31-XX Work in Process Inventory 102,000 Variable Overhead Efficiency Variance 23,000 Variable OH Spending Variance 20,000 Factory Overhead 105,000 To increase work in process for the standard variable overhead, and record the related efficiency and spending variances

# Careful Interpretation of Variable Overhead Variances

Material and labor variances are more easily interpreted than variable overhead variances. The variable overhead efficiency variance can be somewhat confusing because it may reflect efficiencies or inefficiencies experienced with the base used to apply overhead, rather than overhead itself. For Blue Rail, remember that the total number of hours was "run up" beyond plan because of inexperienced labor. A good manager will want to keenly evaluate the cause and meaning of variable overhead variances. In fact, the variances are likely only the point of beginning for a proper evaluation. Remember that variable overhead is made up of many components. For Blue Rail, it is conceivable that the inexperienced welders used more welding rods, and the welds were likely sloppier requiring more grinding to smooth out the joints. Further, it is likely that inspectors had to spend more time checking work to make sure that the welds were strong. While the overall variance calculations would provide signals about these issues, a manager would actually need to drill down into each individual cost component (perhaps calculating variances for each budgeted line item rather than just on an overall basis) to truly find areas for business improvement.