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«The cor/cotr answer book»





What is the COR's role at the postaward orientation conference?What procurement integrity requirements apply to the COR?What role does the COR play in assisting in contract type selection?Who is authorized to exercise an option on a contract?How does the COR perform market research?How is the Procurement Integrity Act enforced, and what penalties can be imposed for violating it?What constitutes a violation of a federal statute during contract performance?Notifying the CO of Potential DisputesWhat is a constructive change?What techniques does the COR use to monitor the contract?When is nonconformance determined?What is the technical evaluation panel?What is a prebid or preproposal conference?How does the COR help the CO process formal claims?What is the preferred method of contract termination?What is the purpose of contract closeout?What is the vision of the federal acquisition process?What are the types of cost reimbursement contracts?What information might be included with the termination decision?Who is the chairperson for the preliminary meeting?CONTENT AND STRUCTURE OF THE BOOKAssisting the CO in Evaluating the Contractor's Reply to a Notice of RejectionWhat are some available alternatives to termination the CO and COR may consider?What are the types of fixed price contracts and what is the role of risk in each?What are reasonable costs?What is the COR's role in monitoring fixed price contracts?What is task order contracting?Inspecting Products or ServicesWhen may acceptance be implied?What are some typical indicators of fraud?What must the notice of rejection include?What tasks will the COR need to perform in providing technical assistance during the presolicitation phase?What must the CO do, and what must he or she consider, when working on a multiple-award task order contract?What types of payments are applicable to commercial item purchases?What are commercial requirements?What are some of the different types of incentives that can be used in PBA?When does the government assume responsibility for damages?What is a show cause notice?What kind of performance failures may occur during contract performance?CLOSEOUTWhat will the COR need to do to process an option?Why must the COR avoid conflicts of interest?Notifying the CO of the Technical Impact of the DelayHow does the COR notify the CO of the use of government property, and what property-related issues should the COR consider in his or her notification?What report does the TEP provide the CO?What assistance may the COR be asked to provide in preparation for, and during negotiation of, a contract change?What should the COR know about conducting past performance surveys?How does the COR document performance information?What conditions can lead to disputes under a contract?What is a wrongful termination for default?What is a cure notice?What steps does the COR take in identifying and verifying a delay in performance under the contract?What acquisition background information and objectives should the COR provide when he or she assists in preparing the acquisition plan?What are the government's rights with regard to contract termination?Termination ProceedingsWhat information may not be given to bidders prior to the opening of a sealed bid?What other responsibilities might the COR have during closeout?Other Contract TypesWhat is the FAR's policy on administration of government property?What format should the notice of change follow?Maintaining EvaluationsWhat are the contractor's duties upon receiving a termination notice?Agency and AuthorityWhat is a waiver in the case of a termination?Standard competitionCost MonitoringWhat tasks must the COR perform to successfully perform monitoring actions as authorized by the CO?Fixed Price ContractsWhat is the purpose of the postaward orientation conference?Notifying Interested Parties Regarding Contractor PerformanceWhat role does the COR play in evaluating available options?When may onsite visits not be necessary?What are the available methods of soliciting offers?What monitoring functions are CORs routinely delegated?What is a technical analysis?How does the COR coordinate funding information with the contracting office before solicitation to determine if funds are available for the government to enter into a contract?When is a single award made?How does the SOW relate to measuring contractor performance?In what instances may a CO decide not to hold a postaward orientation conference?What is the COR's role in payment authorization?Sealed BiddingContract Monitoring, Inspection, and AcceptanceWhat is a tradeoff analysis?What are the criteria for determining when payments to the contractor are allowable under a contract?What types of documentation should the COR use to document monitoring of contractor and government performance?CONDUCTING MARKET RESEARCHWhat types of documents are considered to be evidence of final inspection or acceptance?What tasks will the COR need to perform regarding remedies?How do inherently governmental functions relate to the COR's duties?What tasks does the COR need to perform to document a contractor's performance in the agency's past performance file?What evaluation factors are used in sealed bidding?What is a market survey and why is it conducted?What should the COR do if the contractor disagrees with the amount the government proposes to pay?Reviewing Contractor RequestsWhat are the differences between noncommercial and commercial contract terminations?What are the tasks the COR will need to perform with regard to delays?What is the COR's role in conducting the past performance survey?What is a statement of work?How are individual costs monitored?Recommending a work stoppage to the coWhy does the COR need to document and report meaningful communications with the contractor?What is a claim?What information should the COR provide the CO regarding recommended rejection?DEVELOPING THE WORK PACKAGEWhat market research information regarding a proposed option should the COR submit to the CO?What is cost monitoring?What is the COR's role in monitoring cost reimbursement contracts?Notification of Contract TerminationWhat tasks will the COR need to perform to validate delegated duties, establish and maintain files, and plan for the performance of COR responsibilities?When a breach of contract has been identified, what should the COR provide to the CO?What are debriefings? When are they conducted? What is the COR's role in them?How does the COR document inspections?What are the COR's responsibilities with regard to past performance information?PRESQLICITATIQN TECHNICAL ASSISTANCEEvaluating Available OptionsWhat is the COR workplan, and when should it be developed? What are the COR's responsibilities with regard to the plan?What steps are involved in the review of the letter of designation?What is the gratuities clause?When may government property be commingled with the contractor's property?What is the COR's role in supervising the initial transfer of government property?What is alternative dispute resolution?What are the criteria for providing government financing for commercial contracts?What are the elements of a contract?Termination and the COR's and Contractor's DutiesWhat responsibilities will the COR need to carry out when working with task order contracts?What steps should the COR take in preparing the technical evaluation report?What is an inherently governmental activity?What is the COR's role in protecting proposals from unauthorized disclosures?What is the basis for rejection of an unsolicited proposal?What is the COR's role regarding remedies?May the COR issue instructions to stop work?Why is correspondence a good method of documentation?What rules of conduct does the COR need to follow when making an onsite visit?Monitoring Contract PerformanceWhat steps does the COR take in developing the technical evaluation plan?What are the main reasons the government may choose to discontinue a contract?What should be avoided, and what must be included, when creating a requirements document?When are phone calls best used in monitoring performance?What are the advantages of negotiation as a solicitation method?Task Order ContractingWhat is included when inputting information in tracking systems?What is an interested party?How is contractor responsibility determined?What is the COR's role in reviewing the task cost plan?What typical occurrences require the COR to communicate with the CO?What is the COR's role in resolving constructive changes?ADMINISTRATION OF GOVERNMENT PROPERTYTHE CONTRACTING OFFICER'S REPRESENTATIVEMONITORING THE CONTRACTOR'S PERFORMANCEThe Significant Milestone MemorandumWhat is the COR's role in exercising an option?What are the major goals of the postaward orientation period?KEY TERMSWhat are the prescribed bases for performance-based payments and how are they established?Record-Keeping and the Contract FileWhat type of contract is used for a single award?When is a letter of designation used?TERMINATIONWhat is an "inherently governmental function"?SOLICITATION TECHNICAL ASSISTANCEWhat kind of information do progress reports include?Determining What Functions Need to Be MonitoredWhat is the COR's role in making wage determinations?What is the source of the COR's authority?Planning for the AcquisitionWhat is the COR's role in providing information on the effect of a contract change on cost or price? How can contract changes be classified?What are the criteria for providing government financing for noncommercial contracts?What ethical principles apply to the COR, and why are these principles important?COORDINATING FUNDING INFORMATIONWhat if the CO finds elements of the PR missing or deficient?Why is it important to be aware of limits on communications with contractors?What are task monitors and when does the CO appoint them?What is a delinquency notice?What is the preliminary meeting prior to the postaward orientation conference?THE COR'S DELEGATED DUTIESWhat is termination for convenience, and when does it occur?What should a claims file include?What is ratification?What criteria are used in selecting negotiation as a solicitation method?What should be considered when determining if a change is outside the scope of the contract?What is the federal acquisition process?What are required supply sources?What information should be included in the purchase request?What is the COR's role in contract closeout?What information should a technical evaluation report include?Termination for convenience and termination for DefaultNegotiationWhat should the COR document?How does the COR monitor the contractor's use of government property?What are evaluation factors, and what is the COR's role in preparing them?THE FEDERAL ACQUISITION PROCESSAccepting the Payment Document for ProcessingWhat is the allowable cost and payment clause?What are advisory and assistance services, and how are they classified?What are the types of contracts?What if the COR is not asked to maintain a contract file?What is the COR's role in the event of negotiations?What steps does the COR take in processing a payment?Why use telephone records? What should be included in them?What is a letter of forbearance? When is it issued?When are cost reimbursement contracts typically used, and what is the risk involved?Calculating the Payment AmountWhat is government policy regarding advance payments for noncommercial item contracts?How does the COR prepare the COR workplan?How is the COR's role in documenting past performance significant to future source selections?Who may identify a potential constructive change?The Federal Acquisition ProcessWhat is a technical cost analysis?Evaluating Past PerformanceWhat is a surveillance plan, and what is the COR's role in developing it?What is prompt payment?When does the Service Contract Act apply, and when does it not apply?What is the uniform contract format?What is the advantage of reviewing contractor reports or daily logs?Task Order Documentation and Cost PlanCONSIDERING COMPETITION REQUIREMENTSWhat must be done to close out a contract?What are the COR's responsibilities in the case of a claim?How does a contractor notify the government when it has a problem that could result in an equitable adjustment or a claim, and how does the government respond to this notification?What are government warranty clauses?What is the postaward orientation conference or start of work meeting?Why is it important to resolve identified problems before the contractor begins work?Why does the COR need to read and understand the contract?What is a termination for default (or cause), and when does it occur?What does the COR do to close out the contract file?How may a contractor reply to a notice of rejection?When government property is no longer needed, what should theWhat is the COR's role with regard to contractor requests during performance of the contract?What should the COR do if he or she suspects that fraud or other civil or criminal offenses have been committed during the performance of the contract?Determining How to Document Monitoring ActionsAdministering the ContractWhat are the sample rating areas the COR may use to rate contractor performance?What is a product description, and what are the different types of product descriptions?How can the COR anticipate, and therefore most effectively respond to, contractor requests?What steps are involved in monitoring contractor performance?About the AuthorHow are terminations conducted under commercial contracts?Reviewing the ContractHow does the COR assist the CO after notifying him or her of the delay?How does the COR determine whether services are personal or nonpersonal?Why use trip reports? What should be included in them?What types of market research should the COR consider conducting?How does the CO determine whether to require bonds for a contract?Streamlined competitionWhen should the COR not proceed with a contract modification?To whom should the COR report any suspicions of fraud or other civil or criminal offenses?Identifying Potential Conditions Under Which a Stop Work Order Might Be IssuedWhat should the COR do if he or she thinks work should be stopped?What is involved in monitoring technical compliance for commercial requirements?Monitoring Statutory and Regulatory ComplianceWhat is past performance, and how is it used to evaluate contractors?Contract Termination and CloseoutWhat are allocable costs?What are the COR's roles on the contract with regard to government property?OPTIONSWhat is the overall role of the COR in monitoring the contract?What is government property?What is the contractor's performance responsibility?What are the two general types of evaluation factors?What kind of documentation about an option should the COR develop and provide to the CO?What are wage determinations?How does the COR help conduct a risk analysis?What should the COR do in the case of major nonconformance?How does the COR determine if government property should be used on the proposed procurement and what government property should be used?What types of bonds are available for the CO's consideration?What is the role of the SOW in the contract?What two steps should the COR take before submitting the work package to the CO?What is the formal protest process?What should the COR take into consideration when determining whether to accept supplies or services?Supervising the Initial Transfer of Government PropertyWhat is the COR's role in the contract modification process?What terms or roles can be confused with those of the COR?How does the COR select the monitoring techniques to be used?Identifying the Actual Changes to the ContractWhen is a contract considered closed?What tasks does the COR perform to develop a work package?What are some key terms the COR needs to know to successfully carry out his or her property administration duties?What ethical concerns and issues of integrity are relevant to the COR's work?Documenting Performance InformationIn establishing a contract file, what must the COR consider?When must a multiple award be made?What are the overall objectives of PBA?Identifying and Verifying a Delay in Performance Under the contractWhat is a letter contract?Noncommercial and Commercial Contract TerminationsThe Discussion PaperWhat tasks does the COR perform during the evaluation and source selection phase?What tasks will the COR need to perform to successfully administer government property?What is the COR's role in fielding preaward inquiries and providing technical responses and advice on other issues to the CO?When is a preaward survey typically conducted?Interpreting Technical RequirementsWhat other terms do some agencies use in place of "COR"?How are terminations of noncommercial contracts conducted?Delinquency NoticesWhat are contractors generally asked for in their response to the delay?What is the COR's role in providing assistance to the CO on other terms and conditions and responsibility evaluation?What are the exceptions to full and open competition?What is the objective of discussions?What are mandatory sources and what type of contract is typically used to acquire services or supplies from these sources?What are latent defects?Preaward Technical AssistanceThe Preliminary MeetingWhat is ordering officer authority?Why should the COR carefully review and accept or reject delegated duties in the letter of designation?What are gross mistakes amounting to fraud?When the CO decides to authorize a stop work order, what is the COR's role?What should the source selection team take into account when evaluating past performance?When may nonconformance be accepted?What is the COR's role if there are differences between the submitted invoice and the amount the government will pay?What should the COR do with his or her files upon closeout?What are the COR's performance objectives as a member of the contracting team?What is the COR's role in a contract termination action?What is the COR's role in commercial activities?Researching the Market for the Latest Pricing InformationResponding to Requests from ContractorsPQSTAWARD ORIENTATIONWhat is market research, and why is it important? How are market data classified?Ordering Officers and Task MonitorsHow does a notice of rejection affect the contractor's delivery schedule?How does the COR provide assistance to the CO in receiving, processing, and evaluating proposals?What is a preaward survey?Who should keep the minutes? To whom should they be distributed?AcknowledgmentsWhat are the elements of a PBA?Assisting the co in Issuing the stop work orderWhat is a requirements document?How are performance-based finance payments to be liquidated?What kinds of communication does the COR have with subcontractors?GOVERNMENT PROPERTY CONSIDERATIONSWhat general guidance on ethics does the FAR provide?Inspection and AcceptanceWhat are indefinite delivery contracts?The Prebid or Preproposal ConferenceAssisting the co in Resolving DisputesNotifying the co of Performance FailuresWhy is it important to prepare a good SOW?What is an independent contractor, and what is an agent?What tasks will the COR need to perform to provide technical assistance during solicitation?When does the transfer of ownership occur?What are the COR's record-keeping responsibilities during performance of the contract?Recommending Acceptance if Products Conform to RequirementsWhat are work packages?PAYMENTWhy use required reports? Who prepares them?What criteria must an unsolicited proposal meet to be valid?THE COR'S AUTHORITYThe Preaward SurveyWhat is partial payment?What should the COR do in the case of minor nonconformance?What is the COR's role in assisting the CO with termination proceedings?Evaluating Contractor ResponsibilityWhat is forbearance?Payments under Noncommercial Item contractsWhat usually takes place at the postaward orientation conference, and what should the COR prepare before the conference?What are the methods by which a bidder may file a protest?What may the government do when a breach of contract occurs?What must the COR be aware of when reviewing tracking and management systems?EVALUATION AND SOURCE SELECTION TECHNICAL ASSISTANCEWhat techniques are used to monitor technical compliance?What are some good practices for the COR to follow in maintaining the contract file?What are the COR's primary tasks related to reviewing and recommending modifications?What is an invoice payment?What is a commercial activity?What are standards of performance? Why are they important?Preparing the Technical Evaluation ReportWhy is the maintenance of the contract file so important?The COR and Past Performance InformationWhat steps does the COR take to notify interested parties regarding contractor performance?Planning for Contract AdministrationWhat types of invoices can a contractor submit?Documenting the Option in the COR Contract File and Providing Written Data to the COSTANDARDS OF PERFORMANCEWhat is a warranty for a particular purpose?With whom should the COR have meetings and what are the basic benefits of such meetings?STOP WORK ORDERSSELECTION OF THE CORWhat does the COR do to prepare the task order and associated documents?How does the COR respond to contractor requests for information or action?What authority may be delegated to the COR?What are the types of delays?What information must a voucher include?When may final payment be made to a contractor?How does the COR prepare a discussion paper?What must the COR do to encourage government offices to provide the appropriate information when determining the government's needs?What is government policy regarding performance-based payments?Providing Technical Assistance to the COWhat is an independent government cost estimate?What is a remedy?What should the technical analysis include? Who should receive copies of the technical analysis?If the contractor submits a proposal in response to a notice of rejection, what are the COR's resulting responsibilities?What evaluation factors are used in a negotiated procurement?What funding clauses are related to the cost-reimbursement contract?PrefaceUnsolicited ProposalsWhen is sealed bidding used as a solicitation method?THE CQR WQRKPLANWhat is actual authority?What are recoverable expenses?What are time-and-materials and labor, hour contracts, and what are the risks involved in using these contracts?Monitoring the Contractor's Use of Government PropertyWhat does the COR do to assist the CO in resolving disputes?When the COR recommends rejection of items received, what is the first step he or she must take?What if market research information is not available?What are negotiations, and what are discussions?What are the goals of the federal acquisition process?Why is the acceptance procedure important?PURPOSE OF THIS BOOKWhat is financial monitoring?What tasks will the COR need to perform to successfully inspect contractor delivery or performance and to inform the CO when accepting or rejecting deliverables?What does the Procurement Integrity Act restrict?How does the COR help the CO determine the need for, and possible impact of, an option?What are the three steps the COR should follow in performing his or her inspection and acceptance duties?What is apparent authority?When may a CO accept an unsolicited proposal on a sole source basis?What is the COR's role in maintaining evaluations?What is a protest?DEVELOPING THE ACQUISITION PLANCost Reimbursement ContractsWhat are the advantages of onsite visits?The Technical Evaluation PanelIn what cases might the CO ask the COR to investigate and resolve government property problems?What should be included in memorandums to the file?What are some circumstances that can prompt a change to the contract?What is the commercial activities competitive process and who are the officials responsible for its execution?What can the COR expect when the CO briefs the TEP?What selection criteria does an agency use to select the COR?What is the Service Contract Act?How is the postaward orientation conference documented?What are unsolicited proposals?What are negotiation objectives?How do the quality of requirement definition and the level of potential risk help determine the contract type that will be used?What are delinquency notices?How does the COR assist the CO in making contract modifications?What are other useful sources of ethical guidance?What qualities are considered in the evaluation of an unsolicited proposal?What factors must the COR consider when rejecting nonconforming supplies or services?What is the Contract Disputes Act of 1978?How should a COR notify the CO after identifying a potential constructive change?DebriefingsIdentifying the Need to Change the ContractCommunication and Documentation DutiesWhat does the COR typically do to provide technical assistance to the CO in the event of a performance failure?What are the five sample rating factors and their associated scores?How does the COR help the CO track progress on the contract?What is an allowable cost?Commercial Contract TerminationsWhat steps are involved in monitoring statutory and regulatory requirements?What is involved when monitoring technical compliance for noncommercial requirements?CLAIMS AND DISPUTESWhat key terms does the COR need to be familiar with regarding modifications?Preaward Inquiries, Technical Advice, and ConfidentialityWhat tasks will the COR need to perform during the postaward orientation period?Assisting the co in Processing Formal claimsWhat is the COR?What are excusable delays?What and where is the point of acceptance?What is the COR's role in the event of a protest?What should be included in minutes of meetings?What are the differences between requirements for services and requirements for supplies?THE COMMERCIAL ACTIVITIES PROGRAMWhat is the contractor's task cost plan?What general guidance should the COR follow in making the determination of whether service contracts are personal or nonpersonal?What do production contract reports include?What tasks will the COR need to perform in order for a stop work order to be issued?What is "agency"?Noncommercial Contract TerminationsHow much time is allowed for acceptance?What are warranties?What are concurrent or commingled delays?Preparing the Technical Analysis and Notifying the CO That a Technical Analysis Has Been PreparedCONTRACT FUNDAMENTALSWhat may GAO recommend when a protest is filed?What is the advantage of sealed bidding?What types of contracts may be used with sealed bidding?When must the notice of rejection be in writing?What steps are involved in monitoring financial conditions?The Contracting Officer's Representative and Contract FundamentalsHow and when does a contractor notify the CO of a potential constructive change?Government FinancingHow are CORs selected and designated?What are the differences between single- and multiple-award task order contracts?What is the COR's role regarding inquiries or requests for information from contractors?The Postaward Orientation ConferenceWhat does the COR need to do to prepare for the preliminary meeting?What is a warranty of merchantability?What are cost allowability factors?When does the CO delegate ordering officer authority?What is performance-based acquisition (PBA)?What is the acquisition plan?How does a dispute become a claim?Who attends the preliminary meeting?What are the phases, steps, and functions of the federal acquisition process?How does the COR assist in identifying acquisition-related needs from program and project plans?REMEDIESWhat is included in R&D contract reports?THE COR'S DUTIESWhat is an option?In what areas of contract administration are CORs usually assigned duties and responsibilities?What are the potential conditions under which a stop work order might be issued?What is the COR's role in financing and bond needs assessment?ProtestsAssisting the CO with NegotiationsWhen does the government initiate financial monitoring?Why is it important to track planned or budgeted expenses?Payments under Commercial Item ContractsWhat are the requirements for proper documentation of communications?What does the CO expect from the TEP evaluation?What is a dispute?What are the three types of competition?What kind of analysis or recommendations should the COR provide to the CO?What does the contract file include?How can agency be terminated?Assisting the CO in Negotiating the ModificationWhat are some examples of performance standards?What is market research?What general criteria must the CO apply in determining whether to provide for government financing in the initial solicitation?ETHICS AND INTEGRITYWhat documents can be consulted when monitoring total costs in a cost-type contract?What does the COR do if the CO determines the change is permissible?What are the general duties of a COR?May the COR make a contract modification?What are the most important items in the contract for the COR to review?What is the COR's role in conducting a preaward survey?What are some strategies that the acquisition team can use to meet these standards of performance?What can the COR or other government officials do if they are concerned that they may have violated the Procurement Integrity Act?What kind of documentation should be created when making phone calls?What is an agreement?What techniques are used to monitor individual costs?What tools are best used to monitor schedule compliance?What is the commercial activities (CA) program?What may a COR review of contractor requests reveal?Should the COR investigate his or her suspicions of fraud or other illegal activity?What is the COR's role in developing a negotiating strategy?Why Terminate a Contract?What does the presolicitation phase of the contracting process involve?In a negotiated procurement, what information may not be given to the contractor prior to an award?What is a stop work order? When are these orders issued by the government?What is the postaward orientation conference report?What is the COR's role when an unsolicited proposal is received?How does the COR calculate the payment amount?When should a COR be selected and designated for a contract?Contract Type SelectionSPECIAL CONSIDERATIONS WHEN CONTRACTING FOR SERVICESFinancial MonitoringWhat else must the COR know about gratuities and gifts?What methods of payment may the CO select?Why is careful monitoring of a contractor's performance essential?What is a contract?CONTRACT MODIFICATIONSWinning the competitionWhy is a timely response to contractor requests important?Using Past Performance Information and Evaluating and Documenting PerformanceWhat is the COR's role in planning the conference?REPORTING FRAUDWhat other means of designation do agencies use to outline the duties of a COR?Single- and Multiple-Award Task Order ContractsWhat are the COR's communication and documentation responsibilities?What is a delay?What is a contract financing payment?Why is it important to consider the scope of the contract?Determining the need for Additional supplies, services, or timeWhat is the COR's role in interpreting technical requirements?What are noncommercial requirements?What should be included in the COR's notification to the CO of possible contract termination?Recommending Rejection If Products Do Not Conform to RequirementsHow are postaward orientation conferences used to brief the contractor on, and prevent, fraud or other civil or criminal offenses?What is fraud?DELAYSThe Postaward Orientation ConferenceWhat sources of information can assist the COR in identifying these acquisition-related needs?What kinds of disputes often develop into claims?What are typical agenda items for the preliminary meeting?What government property issues may arise after a solicitation has been issued?What tasks will the COR need to perform to successfully authorize payments?What are the elements of a letter of designation?What are the differences between formal and informal communications with a contractor?What is the agency past performance file?What steps does the CO take in planning and conducting the pre-bid or preproposal conference?Conduct of the Preliminary MeetingWhat is the technical direction clause?What are liquidated damages?What are the warning signs of a potential dispute?What is past performance information?What is the COR's role in issuing a stop work order?Monitoring the Disposition of Government PropertyWhen should advisory and assistance services be used, and in what situations can they not be used?Selecting the Techniques Used for MonitoringWhat methods of government financing are available?What is the COR's authority on a contract?What is a payment?When is a technical evaluation plan not required?When is a proposed change considered to be within the scope of the contract?Negotiations and DiscussionsAssisting the CO in Evaluating the Contractor's Response
 
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